PlanetVerify provides companies with an end-to-end encrypted and highly secure file sharing solution.
PlanetVerify provides a secure file sharing software solution that helps companies to digitize legacy file sharing processes. Instead of using legacy tools like email and attachments to collect and share files with clients, PlanetVerify provides an end-to-end encrypted and cloud-based solution.
Secure file sharing software refers to a program used to send and receive files between users and/or organizations using security protocols such as encryption to secure in-transit data.
Secure file sharing software is a growing area of concern for businesses today. In terms of software security, the threat landscape is constantly evolving and companies must stay agile and proactive in their threat mitigation and prevention efforts. File sharing is one area that companies need to remain particularly vigilant of. There are many risks associated with file sharing and those companies that are slow to react and still persist with legacy file sharing processes involving email and other tools are leaving themselves vulnerable to security risks like malware and trojan horse attacks.
It is important to remember that email is a tool that has been around since 1971 and was not built with modern security concerns in mind. The same might also be said of those more basic client portal solutions which require a lot of manual uploading and downloading of files. Any file sharing software solution that requires users to manually download documents and re-share with clients is going to be a productivity as well as security issue.
Evolving compliance requirements such as those introduced by GDPR is another reason behind the growing need for secure file sharing software. Any files which contain a client’s personally identifiable information may come under compliance regulations and this data must be managed in a compliant way. If your company is still using a legacy tool like email or even in-person meetings for sharing files, then you will run the risk of non-compliance which can damage your company both financially and reputationally.
Accessibility is another issue to consider. Companies are looking towards secure file sharing software solutions that enable them to maintain control over accessibility and permissioning – ensuring only the intended recipient has access to the file.
Implementing secure file sharing software into your company brings with it a number of benefits.
Client Experience – An insecure, ad hoc, and disorganized file sharing process is one of the quickest ways to upset a new client. The modern client is growing increasingly conscientious around security and if you begin a new client relationship by sharing some sensitive files with them via email you are leaving you and your company wide open for criticism. Clients today expect that their files will be managed in a highly secure and professional manner at all times.
Security – As the name suggests, secure file sharing software, quite obviously, comes with some major security benefits. First off, you can eliminate the potential for malware and other security threats associated with legacy file sharing methods like email and the more basic client portal solutions out there. You can also ensure that files are only shared with the intended recipient. In general, secure file sharing software can make your internal company processes more secure.
Compliance – The leading solutions are built with modern compliance requirements in mind and can help you build robust and scalable compliance processes which will help you steer clear of any non-compliance issues.
Productivity – Legacy file sharing processes are one of the biggest productivity killers in business today. For many companies, teams are still wasting hours and hours each week chasing and sharing documents in an ad hoc way. Take for instance a situation where you need to collect a number of files from a new client. For some companies, the next step here is a series of emails, phone calls, and in-person meetings arranged to collect said documents. Such processes are wildly inefficient and distract from key business and revenue-generating activities. The leading secure file sharing solutions also come with features that will help you build efficient document workflows such as automating the document collection process.
With over 120,000 users, PlanetVerify is used by companies around the world to collect, manage, and share sensitive client files and information.
As you weigh up the pros and cons of various secure file sharing software solutions, there are a couple of key features to keep in mind.
A better experience for your clients, fewer headaches for your team. You’ll be set up in minutes.